The purpose of this policy is to establish guidelines for the use of the library property by individuals and outside groups for fundraising, donation drives, literature distribution, gathering signatures, conducting surveys, and placing yard signs.
The Library is committed to providing free and equal access to its resources, which include use of the library grounds and facility. With the exception of the Friends of the Northborough Library, Inc, the Library does not permit the use of the Library property for fundraising purposes.
The Library does permit, with prior permission of the Library Director, the use of the Library property for in-kind donation drives. Requests must be made in writing to the Library Director, and must include the following information: name of charity or cause, specific materials sought (groups may NOT request or accept monetary donations as a part of drive held at the library), start and end date of donation drive, space requirements, and contact information (name, phone number, and email address) of the person in charge of processing donations. The library may deny requests for reasons including, but not limited to: space availability, potential disruption to library operations, misalignment with library procedures, or activities that are commercial or political in nature.
Distributing literature, gathering signatures, or conducting surveys inside a Library facility or on Library grounds, is permitted under the following guidelines:
- Entrances and emergency exits must be left clear and allow for easy access by other library patrons.
- Interactions with other patrons must be in accordance with our Patron Behavior Policy.
- Such activity is limited to common areas only, including the library grounds and sidewalks, Meeting and Conference Rooms, and the library lobby. Conducting these activities in reading areas, stacks, study rooms, or quiet seating areas is considered a disruption to patrons using the library.
Placing yard signs on library property by any group other than the Town of Northborough or the Friends of the Northborough Library is prohibited.
Any group wishing to use the library grounds for any other purpose must submit a request writing to the Library Board of Trustees and Library Director. Issues that will need to be addressed include liability, insurance coverage, and any other concerns of the Board of Trustees. The proposed use is subject to final review and approval by the Northborough Police and Fire Departments.
Last update: February 16, 2024
Approved by the Library Trustees on: April 9, 2024